Flex Recruitment Plus Ltd
Job Snapshot
Base Pay :
£1,500 - £1,875 /Year
Employee Type :
Permanent
Experience :
Not Specified
Post Date :
Contact Information
08/11/2013
Ref ID :
PAMD131106
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Description
An exciting opportunity has arisen for a PA / Personal Assistant to support the Managing Director to join a growing company based in Nottingham. In return, we offer a highly competitive salary, bonus, pension and 20 days holiday plus statutory entitlement.
Encompass Group is a growing manufacturing, test house, design and consultancy group of companies to the switchgear, traction and allied industries supporting customers in the UK and worldwide.
The PA’s role will involve:
- Supporting the Managing Director and senior management team in their duties by providing secretarial and administration support
- Attend meetings; creating and distributing minutes/action points, facilitating projects and following up where necessary on required actions and deadlines
- Manage our Microsoft SharePoint by uploading documents, open & close tasks, maintain the Management Team segments for the meeting, create new headings, etc.
- Make worldwide travel arrangements, prepare itineraries, facilitate visa, book flights, trains car parks, hotels as required enter in appropriate outlook calendars
- Diary Management; arranging external and internal meetings and booking meeting rooms as required.
- Coordinate group social media by working with divisional sales teams and IT
- Responsible for recording area assessments, audits and/or concerns relating to Occupational Health and Safety procedures. Responsible for reporting the above to the appropriate Area Supervisor, Divisional Manager and/ or Managing Director
- Maintaining customer confidence and protecting operations by keeping information confidential
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
The successful PA must have the following:
- Previous experience within a PA / secretarial position
- Project management skills
- Experience of working for multiple managers
- Good level of IT competence, especially in Outlook, SharePoint, Excel, Word, LiveCycle (PDF form creator) and PowerPoint
- Excellent Verbal and Written communication skills
- Ability to work accurately to deadlines
- Strong organisation and prioritisation skills
- High energy with the ability to work on own initiative
- Desire to absorb a high workload
The hours of work are Monday to Thursday, 8:30am-5:00pm and Friday, 8.30am-2.30pm.
If you are an experienced PA / Personal Assistant / Secretary looking for an exciting new opportunity then please press apply today.
Applications for this vacancy go directly to the advertiser. By applying for this position you accept that your personal details will be made available to this company and that their Privacy Policy may be different to that of Flex Recruitment Plus.
Requirements
The successful PA must have the following:
- Previous experience within a PA / secretarial position
- Project management skills
- Experience of working for multiple managers
- Good level of IT competence, especially in Outlook, SharePoint, Excel, Word, LiveCycle (PDF form creator) and PowerPoint
- Excellent Verbal and Written communication skills
- Ability to work accurately to deadlines
- Strong organisation and prioritisation skills
- High energy with the ability to work on own initiative
- Desire to absorb a high workload
The hours of work are Monday to Thursday, 8:30am-5:00pm and Friday, 8.30am-2.30pm.
If you are an experienced PA / Personal Assistant / Secretary looking for an exciting new opportunity then please press apply today.
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