An exciting opportunity has arisen for a PA / Personal Assistant to support the Managing Director to join a growing company based in Nottingham. In return, we offer a highly competitive salary, bonus, pension and 20 days holiday plus statutory entitlement.
Encompass Group is a growing manufacturing, test house, design and consultancy group of companies to the switchgear, traction and allied industries supporting customers in the UK and worldwide.
The PA’s role will involve:
- Supporting the Managing Director and senior management team in their duties by providing secretarial and administration support
- Attend meetings; creating and distributing minutes/action points, facilitating projects and following up where necessary on required actions and deadlines
- Manage our Microsoft SharePoint by uploading documents, open & close tasks, maintain the Management Team segments for the meeting, create new headings, etc.
- Make worldwide travel arrangements, prepare itineraries, facilitate visa, book flights, trains car parks, hotels as required enter in appropriate outlook calendars
- Diary Management; arranging external and internal meetings and booking meeting rooms as required.
- Coordinate group social media by working with divisional sales teams and IT
- Responsible for recording area assessments, audits and/or concerns relating to Occupational Health and Safety procedures. Responsible for reporting the above to the appropriate Area Supervisor, Divisional Manager and/ or Managing Director
- Maintaining customer confidence and protecting operations by keeping information confidential
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
The successful PA must have the following:
- Previous experience within a PA / secretarial position
- Project management skills
- Experience of working for multiple managers
- Good level of IT competence, especially in Outlook, SharePoint, Excel, Word, LiveCycle (PDF form creator) and PowerPoint
- Excellent Verbal and Written communication skills
- Ability to work accurately to deadlines
- Strong organisation and prioritisation skills
- High energy with the ability to work on own initiative
- Desire to absorb a high workload
The hours of work are Monday to Thursday, 8:30am-5:00pm and Friday, 8.30am-2.30pm.
If you are an experienced PA / Personal Assistant / Secretary looking for an exciting new opportunity then please press apply today.
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The successful PA must have the following:
- Previous experience within a PA / secretarial position
- Project management skills
- Experience of working for multiple managers
- Good level of IT competence, especially in Outlook, SharePoint, Excel, Word, LiveCycle (PDF form creator) and PowerPoint
- Excellent Verbal and Written communication skills
- Ability to work accurately to deadlines
- Strong organisation and prioritisation skills
- High energy with the ability to work on own initiative
- Desire to absorb a high workload
The hours of work are Monday to Thursday, 8:30am-5:00pm and Friday, 8.30am-2.30pm.
If you are an experienced PA / Personal Assistant / Secretary looking for an exciting new opportunity then please press apply today.
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